Purchase Order Clause Definitions





Quality System

Supplier shall establish and maintain a Quality System acceptable to Sidus Solutions, for the goods and/or services purchased under this purchase order. As a minimum, the supplier’s Quality System must meet the requirements of ISO9001 or better.


Environmental Compliance

The Supplier/Contractor is required to comply with al statutory, regulatory, and other environmental legal requirements. If environmental operating permits are required, Supplier/Contractor must be able to provide either a copy of ISO 14001 registration certificate or a copy of applicable permits. Supplier/Contractor must notify Sidus Solutions of any environmental violations, incidents, or loss of permits. Supplier/Contractor must be insured.


NADCAP Approval

Special processing NADCAP approval is required. The special process requirements will be listed on the actual purchase order.


Supplier Furnished Material

Supplier shall submit Chemical, Physical, and/or inspection test reports in accordance with the latest material specifications and revision. Distributors must provide a certification verifying the materials traceability to the supplied documentation.


Sub-Contractor Flow Down

Supplier is required to flow down the requirements of this purchase order, including terms and conditions to the Supplier’s subcontractors. Flow down of key characteristics is required when specified on the face of purchase order.


Record Retention and Disposition

As a minimum, the Supplier is to retain records for at least 3 years from the date of shipment under each applicable order for all products/part numbers unless otherwise specified in the order. In special circumstances, the purchase order will identify the actual required number of years that the records should be maintained. After the minimum retention period is achieved, suppliers may disposition the records as archive or destroy at their discretion.


Measuring & Test Equipment

The Supplier’s equipment shall be calibrated in accordance with ANSI/NCLSL Z540-1 or ISO 10012-1 and traceable to NIST.


Sidus Solutions Furnished Property

Supplier is to return all furnished property to Sidus Solutions at the completion of the purchase order. Furnished property may include but not be limited to the following: drawings, mylars, process specification, tooling, fixtures, and excess raw material.


Part Identification

The Supplier is to identify parts in accordance with purchase order details. Supplier shall identify individual items or containers (in case of small items) with adequate information, listed on purchase order, to prevent mis-handling.


Nonconforming Product/Corrective Action

The Supplier is to notify Sidus Solutions of any Nonconforming product prior to shipping product and obtain approval for disposition of said product. In addition, the Supplier will maintain a system of handling non-conformances and corrective actions compliant to ISO9001 standard.


Special Processing Approval

The Supplier is to perform a special process on this purchase order. Special processing may include one of the following processes: heat-treating, stress relieving or Nondestructive testing. Sidus Solutions shall identify the specific process specification and the end user on the purchase order. The Supplier should maintain its special process approval with the end user. If the Supplier is not currently approved for the specified process, it is the Supplier’s responsibility to notify Sidus Solutions immediately.


Dimensional Inspection Report

The Supplier is to document an actual dimensional inspection report and submit it to Sidus Solutions at the completion of the purchase order.


Shelf-Life Materials

The supplier provides the manufacturing date, shelf life, and expiration date for all limited shelf-life items under this order. All items will have 75% or more of their shelf life remaining at the time of shipment to Sidus Solutions. All items are packaged, labeled, and transported per their applicable regulatory requirements.


Calibration Vendor

The calibration vendor shall be accredited to ISO17025. All measuring and test equipment shall be calibrated in accordance with ANSI/NCLSL Z540.3 and traceable to NIST.


Packaging Protection

Supplier is to package parts in a manner that will protect parts from any kind of damage during transfer to Sidus Solutions. No metal-to-metal contact is ever allowed and electrical hardware, such as PCBs, must be supplied in appropriate anti-static packaging. In special circumstances, the purchase order may specify the manner the parts are to be packaged.


Material Safety Data Sheets

All materials supplied on this order must be accompanied by the applicable Safety Data Sheet.


Certificate of Conformance

A certification is required, stating that all of the products or services meet the contractual or purchase order requirements. The certificate must list the part number and all of the applicable process specifications, including up to date revision levels.


Verification on Supplier’s Premises

Verification of product on supplier premises by Sidus Solutions or its customers, does not remove the obligation to provide conforming products and shall not be used as the organizations evidence of conformity.


Acceptance Authority Media

Media such as inspection stamps and electronic signatures used for product acceptance/inspection must be controlled and traceable to the personnel they are issued to.



Items procured under this purchase order must be compliant with DFAR 252.225-7000


Right of Entry

Sidus Solutions, our customers, and/or any applicable regulatory authority reserve the right to access the supplier’s applicable areas of all facilities, at any level of the supply chain, involved in the order and to all applicable records. Reason for access may includeinspection of the item on order, status of the item, or reviewing quality records pertaining to the purchase order in question.


Quality & Environmental Awareness

Vendors Personnel must be made aware of:
• their contribution to product or service conformity.
• the importance of ethical behavior.
• the importance of complying with applicable environmental laws & regulatory requirements.


Counterfeit Prevention

Vendor must have a process in place to detect and prevent the use of counterfeit parts/materials. The holder of the Sidus Solutions Purchase Order must be the Original Equipment (Component) Manufacturer (OEM) of the product or the OEM’s Authorized Distributor with traceability to the OEM. Authorized distributors shall provide certification to OEM approved distribution. Or provide evidence of certification, or approval from the appropriate OEM of the product supplied to Sidus Solutions.


Control & Monitoring Requirements

Vendor must maintain a Quality Level ≥90% and an OTD level ≥85%. If levels drop below target, supplier will be notified and may be placed on conditional status or disapproved if not corrected.


Change Notification

Supplier is to notify Sidus Solutions of changes in product and/or process, changes of suppliers, changes of manufacturing facility location and, where required, obtain organization approval.



ITAR REQUIREMENTS: The Code of Federal Regulations 22 CFR International Traffic in Arms Parts 120 thru 130 apply to all items on this order that meet the requirements of 22 CFR 120. When the Sidus Solutions Contract or Purchase Order defines that the product being purchased is for a military program or is being developed for a military program the supplier shall ensure they are in full compliance with ITAR requirements.


Country of Origin

Supplier will provide a certificate of origin for all goods sold on the particular purchase order, including all the good’s components and containers, with the country of origin, and will indicate the country of origin on all invoices for the goods. Upon Buyer’s request, Supplier will promptly provide certification to evidence the origin of such goods

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